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VK'S Boys Hostel Policy



It should be clearly understood by all residents that no tenancy shall be created by their occupation or use of hostel premises and property and that each of them is merely permitted by Management, under the rules and regulations framed by the Management which can be changed, altered, modified, varied wholly or partly and can be replaced by Management at their discretion and without assigning any reason for same. Upon such revocation the resident shall not be entitled to stay.

Any misleading or false statement or information in the application form shall render the admission for termination and on such termination students shall not be entitled to stay.

Change/Inter-Change of Room: A students shall not change/interchange his room with another student or shift into a vacant room without the previous written permission of the Warden. The Warden has the right to shift a student from his room to another room in the hostel at any time without assigning any reason.

The hostel warden shall provide students, keys of the allotted room. Students shall NOT use other lock and key for locking their rooms. Students are responsible for their possessions of all valuables and they should be kept in the cupboard under lock and key. Students shall not leave mobile, ornaments and other valuables unguarded. Students cannot change lock and key without the permission of the Warden and are advised to get duplicate keys made against loss of keys with the permission of Warden.

The Warden has the discretion to inspect any room at any time.

Students shall not indulge in any political or communal activity which is detrimental to the law and order and/or against the Government. Students shall not carry on any propaganda or publicity of any nature whatsoever in respect of anything or any matter including political or communal matters.

During the vacation, belongings should be kept in the cupboard under lock, however, students may avail common storage facility for limited quantity (2 cartons). One month before the vacation period,When the student has completed an academic year and is to vacate the hostel, student must take along all of his belongings.

The student shall pay hostel fee along with deposit for one year in advance at the time of admission. The term for the hostel fee is one academic year as per the academic calendar of the respective programme of the respective Institute in which the student is studying.

Silence: Strict silence shall be observed in hostel from 11.00 pm to 6.00 am. Care should be taken at all times to ensure that music/loud talking is NOT audible outside the room.Any manner of festivities and noise making/celebrations will not be entertained, which may cause disturbance to other inmates in the hostel premises. Recreational facilities to be turned off at 10.30 pm.

No gambling of any kind shall be allowed on the premises of the hostel.

No student shall bring or store any firearm, ammunition, explosive and inflammable goods on the premises of the hostel.

Alcohol / Drugs / Smoking: Students shall not bring, take and/or drink any alcohol/ intoxicating drink, drug or substance of any kind what so ever and/or smoke in the room and/or any part of premises. The same shall apply to visitors also. An occurrence of such behavior shall invite strict disciplinary action leading to rustication from the Institute.

If any common property is damaged or lost, the same shall be charged in equal shares to the students who are in common use of that property. Students shall not drive any pegs or nails into walls or stick posters on walls, windows and doors.

Fixture: Student shall not bring any extra furniture or other fixture in the room. All furniture and fixture in the rooms allotted to students must be cared for property.Students will be required to pay double the original cost of any item found missing from their room. Students will also be required to pay twice the charges of the repair to items that found to have been willfully damaged or have been damaged on account of misuse or unfair wear and tear.

a) Interchange of Furniture/Fixture: Students are prohibited from interchanging any furniture/fixture from one point/location in the hostel to another. Besides a penal recovery, students involved in such activities will be expelled from the hostel.

b) Assets in Common Areas/Corridors: Theft/damage to hostel assets in common areas/corridors will be recovered from all students of the flank/wing involved. In case of theft/damage to items that pertain to usage by the complete hostel, the recoveries will be made from all the occupants of the hostel.

Hostel authorities will not be responsible for any loss of money, jewelry or personal belongings of any student. Students are advised not to keep any cash/jewelry or any costly items in the room.

Ragging: Ragging in any form in BANNED. It is a cognizable offence and violation will invite action as per law of the land in addition to rustication from the Institute. Being a silent spectator and not reporting/stopping others indulging in ragging is also an offence and will invite similar disciplinary action. Accepting/undergoing ragging and not reporting to this is also an offence. Please report any incident immediately to any member of the Anti-Ragging Committee/Warden/Campus Administrator/Security Personnel/Deputy Director/Director directly at any time of the day/night.

Attendance Register: Attendance will be taken by the Warden before 10.30 pm every night. Hostelite has to sign the attendance register every day between 10.00 pm to 10.30 pm. After that the student is not allowed to go out of the hostel. Going out of hostel will lead to fine.

The student shall be back in the hostel for attendance before 10.30 pm every day.

Night out Permission: Night out shall not be allowed without the substantial reason.Night out in the permissive sense is hereby abolished. The Directors may still permit the students in exceptional circumstances for academic purpose and it should be conveyed to the Warden in writing at least one day before the Night out. Hostelite may be permitted to go home during holidays with written permission from parent along with the copy of the ticket, to be submitted to and approved by the Warden. All residents shall invariably be in the hostel by 10.30 pm sharp. If the student comes after 10.30 pm then he needs to sign the late night register. When taken night out the student will stay out and will report back in the hostel after 6.00 am in the morning.

Students will apply for night out subject to submission of letter/from parents in case of personal reasons or from the Director in case of academic reason to the hostel authority between 10.30 am and 5.30 pm. Disciplinary action shall be taken against the student who does not submit the night out form. Such repetitive acts will lead to rustication of the student. Under no circumstances, phone calls from parents/local guardian shall be entertained.
Only in case of medical emergency student can contact the Warden directly for such permission. In case where the student has the permission for more than one night out, it is to be noted that such student shall not be allowed in the hostel during the mentioned period even during the day time.

Celebration of Festivals and Birthdays: Student shall take prior permission of the Warden for celebrating any festivals and birthdays. Birthdays should be held in a common place for one to two hours between 8.00 pm to 10.00 pm.There should not be any kind of physical discomfort. No outside guest or interference of any kind will be allowed.

Cleanliness: Students shall keep their room, verandah and surrounding areas tidy, neat and clean at all times and shall not throw anything including rubbish, in such places or any premises in the hostel except in the dustbin or the place specifically provided for the said purpose. No wet clothes should be dried on the furniture or in corridors/balconies. The Warden has the right to confiscate any such clothes hung for drying in the balconies. No students shall store any cooked food in the room.

Pets: Students shall not bring and/or keep any pets in the premises including fish, cats, dogs, and so on. Students should desist from pampering stray dog by offering food, petting them etc.

Hostel Staff: Students shall treat the staff and housekeeping staff of the Hostel with due courtesy at all times. Service of the housekeeping staff shall NOT be utilized for private or personal work. No tips in cash or kind will be given to the staff of the Hostel.

Visitors/Parents: Visitors/parents are allowed to visit a student only in the visitor’s lobby on the service floor between 9.00 am to 11.00 am and 6.00 pm to 8.00 pm on working days and between 11.00 am to 5.00 pm on Sundays and public holidays. No student shall keep talking with visitors in compound, either in or outside the gate/lane.No student shall take any visitor including his parents to the room. Personal servants/Domestic helpers are not allowed inside the rooms. The parents should give an undertaking to cooperate with the authority and should be available on call.

Students are requested not to waste food. Outsiders are not allowed in the mess. Guests are allowed in mess with prior permission of the Supervisor

Timings for Mess:-

Breakfast Lunch Dinner
7.30 am to 9.00 am 1.00 pm to 2.30 pm 8.00 pm to 9.30 pm

Suggestion Register: Suggestions and complaints should be entered in the ‘’Suggestion/Complaint Register’’ kept in the hostel reception.